JHAA UK Safeguarding and GDPR Action Plan

Suggestions for the Board Action Planning following review of Policy and Procedure

 Below is an example table for Safer Recruitment Action Plan with a few examples.

1. Below the table are some of the suggested checks from the NSPCC website I feel appropriate for JHAA UK Board members to consider in their 12 Month Action planning.
2. I have also included an extract from NSPCC Audit Checklist not all of them will be applicable.

2-Planning of activities (in regards to Safeguarding):

1. staff ratios and balance
2. written risk assessments
3. reviews of risk assessments
4. responsibility for occasional events
5. equipment
6. transport
7. parental permissions, including for photography
8. e-Safety

3-Training and development:

1. induction
2. arrangements for team supervision
3. individual supervision or support
4. review of training needs and planning

4-Responding to incidents:

1. Incident book
2. First Aid
3. Local police child protection and MASH/ Children Social Care numbers
4. responsibility for referral
5. responsibility for reporting to others on a need-to-know basis – including District Safeguarding Group, Charity Commission and Insurance as necessary.

5-Who else needs to know about the policy

1. where is it displayed/made available
2. lettings and hirers

Example Audit Checklist

1. Do you ask applicants to provide two references [] before appointment?
2. Do you ask them to provide proof of identity and [] original copies of qualifications?
3. Do you seek enhanced DBS checks (and barred list [] checks for regulated activity) on anyone eligible?
4. Have you developed an induction process for all [] new staff and volunteers?
5. Do you provide safeguarding training for all staff [] and volunteers during their induction?
6. Do you have a trial period for staff and volunteers, [] with a review before they are con firmed in post?
7. Do your staff and volunteers get regular supervision, [] support and annual appraisal?

Standard 2: Protecting children and young adults at risk

Measures are in place to protect children, young people and young adults known to the group or organisation who are identifed as being at possible risk of abuse and neglect.

1. Have you developed a written safeguarding/child protection policy and/or [] one for safeguarding adults, as appropriate?
2. Is your safeguarding policy signed by the most senior person in your [] organisation?
3. Do you have a written procedure for situations where a child is in need [] of early help services, and/or preventative measures in place to support young adults who may be at risk of abuse?
4. Do you have a written procedure for situations where a child/young adult [] may be at risk of abuse or neglect?
5. Do you have a written procedure for situations where allegations of abuse [] are made gainst an adult in your organisation?
6. Do you have a written procedure for situations where allegations of abuse [] are made against a young person in your organisation?
7. Do your procedures set out the processes for sharing information with [] other professionals?
8. Do your procedures cover referrals to the DBS and local authority [] designated of cer/team?
9. Is there a designated safeguarding officer( DSO) in your organisation [] for children and/or adults, as appropriate?
10. Can your DSO be easily contacted and are there arrangements for [] cover if the normal DSO is not available?
11. Is there someone at the top level in your organisation who takes [] responsibility for safeguarding?
12. Do you have a written behaviour code for everyone in your organisation? []
13. Do you have a whistle blowing procedure? []
14. Can staff, volunteers, families, children and young adults easily access [] information about how you keep children/young adults safe?
15. Do you have a system for taking children’s and/or young adults’ views [] into account?
16. Do you audit your safeguarding arrangements? []
17. Do you provide ongoing support and training so that your workforce is [] competent in safeguarding?
18. Do you make sure that everyone feels comfortable about raising concerns? []

Standard 3: Preventing and responding to bullying

1. Effective measures are taken to minimise the risk of bullying and to stop it when it occurs.
2. Do you have a written anti-bullying policy? []
3. Does your code of behaviour set out dos and don’ts on [] how to behave?
4. Do you have regular discussions about bullying with [] the young people and/or young adults in your group/ organisation?
5. Do you have a policy and procedure for complaints? []
6. Can staff, volunteers, families, children, young people, [] young adults and carers easily access information about how you deal with bullying?
7. Have you developed a written anti-bullying procedure [] for responding to bullying?
8. Do your policies and procedures address cyberbullying? []
9. Do you operate a welcome policy for new children, [] young people, young adults and their families and carers?
10. Does your welcome policy aim to attract members from [] diverse groups?
11. Do you give each new child, young person or young adult [] a welcome letter or pack?
12. Do you provide support for all staff and volunteers on [] dealing with bullying?

Standard 4: Running safe activities and events

Arrangements are in place to ensure that the physical risks associated with the activities undertaken by the children, young people and young adults in the group or organisation are identified and managed.

1. Do you have an accident prevention policy and plan? []
2. Does your policy allow for a risk–benefit analysis of activity? []
3. Do you have an up-to-date risk–benefit assessment of the venue where [] your group meets?
4. Do you carry out assessments in advance of outings and special events? []
5. Can you evidence that you have taken action to manage the identified risks? []
6. Do you involve children, young people and young adults in your [] risk–benefit assessments?
7. Do you carry out regular checks on equipment used by children, [] young people, young adults, staff and volunteers in your organisation?
8. Do you have a policy on parental consent to activities with children/young [] people and, where appropriate, the consent of young people/young adults?
9. Does your registration form for each member of your group ask for details [] about their needs (medical, dietary, allergies, care and support needs)?
10. Do you keep contact details for parents/carers easily available? []
11. Do you have access to a phone during group meetings and activities? []
12. Do you have a trained designated first aider? []
13. Do you check and restock first-aid boxes regularly? []
14. Do you have a simple procedure for reporting accidents and ‘near misses’? []
15. Do you have an accident book or standard accident forms kept in a le? []
16. Do all members of your workforce have details for contacting local health, [] social care, police and emergency services?
17. Do you have adequate insurance for all circumstances, which is clearly [] displayed?
18. Do you provide guidance to staff and service users on the safe use of [] equipment?
19. Do you supervise children, young people and, if necessary, young adults, [] if they are using equipment that could be dangerous?
20. Do you provide training on accident prevention and health and safety for [] all staff and volunteers?
21. Do you comply with regulations on re safety, first-aid, food hygiene, [] hazardous substances, reporting injuries and diseases, staff ratios, and transport?

Standard 5: Recording and storing information

Arrangements are in place to ensure that personal or sensitive information about children, young people, young adults and families is recorded appropriately and stored securely.

1. Do you keep a record of each contact that you have with a child or young person/young adult and their family/carer?
2. Do your records clearly distinguish between fact and opinion?
3. Do you keep personal information, other than the individual’s name, separate from information about other people?
4. Are your records signed and dated by the person who makes them?
5. Do you have time limits for making records?
6. Do the children, young people, young adults and families/carers in your organisation know that you keep records and the reasons why?
7. Do you have a policy for granting children, young people/ young adults and families access to their records?
8. Do you store hard copies of personal records and portable electronic equipment securely?
9. Do you protect your records by security measures like 
user names, passwords and encryption?
10. Do you make sure that information needed in an emergency is readily available?
11. Do you record any concerns that a child or young person/ young adult may be in need or at risk of abuse?
12. Are records of concerns and your response to them placed on the child’s or young adult’s le?
13. Do you confirm in writing any referrals to a statutory agency within 48 hours?
14. Do you have a clear policy on time limits for retaining records?
15. Do you destroy personal records securely?
16. Is your workforce aware of your expectations on the recording and storage of information?
17. Do you support your workforce to meet these expectations?